The Benefits of Document Management

Enhance your business, protect your information and streamlines your processes

M-Files provides everything you need in one affordable document management system.

With M-Files, file redundancy and data loss issues disappear. Workflow is streamlined and information re-use is maximised. This results in improved business processes, increased productivity and lower costs.

Watch our short demo videos.
These videos outline just some of the great features offered by M-Files

Dynamic Views

M-Files Dynamic Views are virtual folders that allow users to access the information they need instantly. All information in M-Files is organised by WHAT it is instead of WHERE it’s stored. We understand that different people organise content in different ways. That’s why M-Files allows you to organise and view anything exactly how you want to.


Searching for (and finding) information in M-Files is simple and lightning fast. Search by document name, customer, document type, keyword, and more. M-Files even searches inside documents to make sure you can easily find what you’re looking for.

Saving Documents

M-Files integrates with all Microsoft products which makes saving documents a breeze. Simply use the normal “Save” and “Save As” commands or even drag-and-drop files straight into the Vault. New files can be saved directly from Microsoft Office, Outlook, Acrobat or CAD, while ensuring they can be easily discovered and accessed by others in your organisation.

Automatic Permissions

Managing complex access control policies becomes overwhelming with the limitations of most systems. M-Files provides unlimited control over any type of content while keeping things simple. That’s because permissions can be assigned based on WHAT something is instead of WHERE it’s stored. Give control back to the responsible business manager while freeing up IT resources.

Outlook Integration

M-Files is tightly integrated with Microsoft Outlook. Easily save emails and attachments directly to your M-Files vault. M-Files Smart Folders know exactly what documents are and who they are related to. Find out how M-Files and Microsoft Outlook help you get things done quickly.

Offline Availability

Accessing important information and documents no matter where you are is vital. M-Files Offline Availability allows you to view, edit and save documents even without access to WiFi or a VPN. Dynamically choose which content you need offline (like all documents related to a certain customer or project) and M-Files makes sure it’s available to you offline.